Changing a user's scope

Scope governs what content a user sees:

• Teacher — JSS (Grades 7–9) or SSS (Grades 10–12).
• Student — Grade 7 through Grade 12.
• Parent — no scope. Scoping happens per active child.
• Admin — no scope.

Admins can override a user's scope from their detail panel.

When to change scope

• A teacher promoted from JSS to SSS or vice versa.
• A student's grade was set wrong at sign-up.
• A child rolled into the next grade and the auto-rollover missed them.

Steps

1. Admin → Users → open the user.
2. Edit the grade or teacher-level inline in the Learning Scope section — two selects, saved directly.
3. Pick the new value:
   • Teacher: JSS / SSS / (none — for parents, admin).
   • Student: pick from Grade 7 – Grade 12.
4. Confirm.

What changes

• The relevant column (teacher_level or grade) updates.
• Library + CEA picker re-scope on the user's next page load.
• Existing plans / CEAs / bookmarks aren't moved — only future filtering is affected.
• Audit entry logs before/after.

Side effects

• Teacher scope change — the teacher's previously-created plans for the old level stay visible. The library + new plan wizard re-scope.
• Student scope change — the student's existing CEA history is preserved. Weak-strand derivation continues, but the picker only shows new-grade content.

Annual rollover

In addition to manual scope changes, an annual rollover job — triggered on the academic calendar's configured rollover date — rolls every student up one grade. Grade 12 students roll to "alumni" and lose access to the picker (their data is preserved). Admins can run this manually from Admin → Operations during testing.

Common issues

• Student lost access after rollover. Likely they rolled past Grade 12 to alumni status. Change scope back to Grade 12 manually if it was a misclassification.
• Teacher's level change broke their plan list. Plan list scopes by current teacher_level. Old-level plans hide. Either revert the scope, or the teacher can change their own level back via Profile.